20Feb, 2018
Kizeo Forms Tips and Tricks

Get automatic timestamp and geolocation of each element in your custom-made reports

Knowing the exact date, time and geolocation of each elements in your digital form can be a relevant information. Did you know that with Kizeo Forms you can get this information automatically in your custom-made report?

Get the timestamp of your elements

It is possible to get a timestamp for the following elements: Photo, Signature, NFC tag, Barcode and Geolocation. This information will be displayed in the custom-made report(s).  To do so, you need to add  :time  at the end of the element’s tag.

Reminder: What is the a tag?

Each element of your form has a unique tag. The tag is used to identify an element in the custom-made report and in the e-mail. The tag’s format is the following:  ##element_s_name##  You will find the tag’s name in the element’s options under the Help tab (see screenshot below). The tag’s name is generated automatically but you can change it before saving your form.

What is an element's tag

For instance, in a daily report, a construction site photo was taken and you would like to display in your report the exact date and time when this photo was captured. The tag of this particular photo is called  ##contruction_site## . To get the date and time in your Word or Excel report, add  :time  at the end of the tag, which will be  ##contruction_site:time## .

To obtain a different time/date format, you can add the following text in your tag:

  •  :dateonly  in order to get only the date. Example:  ##contruction_site:dateonly## .
  •  :iso  in order to get the iso date format (2018-02-15). Example:  ##contruction_site:iso## .
  •  :timeonly  in order to get only the time. Example:  ##contruction_site:timeonly## .

Get the geolocation of your elements

You can also get the exact geolocation of the Photo, Signature, Barcode and NFC tag elements. This information will only appear on your custom-made report(s).

In order to activate this option, go into your element’s options (pencil icon). Click on the Advanced tab and check the checkbox called “Get the location automatically“.

How to get the geolocation of an element

Then, just add  :latitude  and : longitude  to the existing tag in your Word or Excel document.

For instance, you are filling an inventory form on your mobile device. Inside this digital form, there is a barcode element, which tag is called  ##barcode_name## . To know the exact location where the item was scanned, add  :latitude  and  :longitude  to this tag:  ##barcode_name:latitude##  and  ##barcode_name:longitude# #.

Now, you know how to get in your reports the timestamp and geolocation automatically!

Feel free to comment this article!
We would be glad to hear any question, comment or suggestion you may have !

There Are 6 Comments

  • Kevin Grover

    22 Oct, 2019

    Can the geolocation info be embedded directly into the photos? So when the medias data is downloaded, the geolocation is part of the exif?

    • Adeline

      24 Oct, 2019


      It’s not currently planned to have geolocation on the photo, this geolocation is only accessible by the specific tag.
      I forward your request to our development department so that it can be studied for a possible update.


  • Ian Wiese

    28 Aug, 2018

    How do you change your time format from 3:33:28 PM to 15:33:28.
    This is when document is generated

    • Jean-Didier Baculard

      28 Aug, 2018


      No simple solution.
      You must switch your account to the “France” regional date format. Be careful this will change all other exports.

  • Ian Wiese

    28 Aug, 2018

    How do you combine the “##barcode_name:latitude## and ##barcode_name:longitude##” to have a hyperlink to Google Maps.

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