The site manager app that digitalises all your works tracking

A site manager app is a mobile software application, installed on a smartphone or tablet, that allows site managers to fill in all their documents directly from the site: daily report, timesheet, snag list, delivery note, quality control, PPE register…

Unlike an ERP or office-based management software, a site manager app is designed for real site conditions: use with gloves, offline functionality, quick photo capture, electronic signature on the spot.
Data entered feeds back automatically to the office, the works manager and the relevant departments (payroll, logistics, management).
Ultimately, site managers no longer lose their evenings re-entering information they have already noted down during the day.

Equipping your site managers with mobile software delivers three concrete benefits:

1. Time saved on site. No more jotting down hours in a notebook or re-entering the daily report in the evening: everything is entered during the day, signed off before leaving the site.
2. Reliable, traceable information. Every entry is timestamped, geolocated, linked to the right site and the right operative. No more timesheet disputes with subcontractors, no more photos lost in WhatsApp.
3. Real-time oversight. The works manager and the office can see progress, incidents and material needs as soon as they are entered. The information gap between site and head office disappears.

Almost all of those that circulate on a construction site. With a site manager app like Kizeo Forms, field teams typically fill in:

• Daily documents: daily site report, timesheet, supplier delivery note, progress sheet.
• Safety: PPE register, site safety induction, prevention plan, accident report, risk exposure form.
• Quality: snag list, completion certificate, non-conformance report, quality hold point.
• Subcontractors: attendance sheet, verification of insurance certificates, subcontractor prevention plan.
• Logistics: equipment withdrawal form, supply request, site inventory.

All these documents are created to measure according to your internal processes, without a single line of code, and remain accessible offline on smartphone and tablet.

Yes, and it is even a prerequisite for any genuine site manager app. On construction sites — basements, underground car parks, structural work, rural areas, tunnels, plant rooms — mobile coverage is rarely reliable.

With Kizeo Forms, your site managers fill in their forms in 100% offline mode: text entry, photo capture, electronic signatures, geolocation, barcode and QR code scanning. Data is stored locally on the smartphone or tablet, completely securely.

As soon as the device finds a signal — the site cabin Wi-Fi, 4G on leaving the area, back at the office — synchronisation triggers automatically, in the background.
No risk of data loss, no re-entry at the office.

Yes, in almost all cases. A site manager app like Kizeo Forms effectively replaces:

• Paper notebooks (timesheets, reports, site observations) → no more crumpled, wet or lost sheets.
• Word files (daily report, completion certificate, site safety induction) → generated automatically from site entries, in your usual company template.
• Excel files (hours tracking, snag list, equipment inventory) → exportable in one click and compatible with your payroll or BI tool.

Your existing templates (company header, logos, layout) are reproduced identically in the generated reports. Your site managers find the documents they are used to without changing a single one of their current layouts.

Timesheet recording is one of the most cost-effective use cases for a site manager app. With Kizeo Forms, you create your timesheet according to your own criteria: by site, by team, by package, by subcontractor, with or without task breakdown.

On site, the site manager enters:

• The attendance of each operative (direct or subcontractor)
• Standard hours and overtime
• Allowances (meal, travel, away-from-home)
• A signature from the operative or the subcontractor team leader

The data then feeds automatically to your payroll department, your ERP or a structured Excel file. No more crumpled notebook at the bottom of a pocket, no more entries made 3 days after the fact.

A site manager app allows you to keep control of your subcontractors at 3 levels:

1. Attendance and headcount. At every timesheet entry, the site manager records the subcontractors present and their number of operatives. You know who was on site, when, how many hours, and for which package.
2. Works validation and job sheets. Every piece of work carried out is signed off on the spot: job sheet signed electronically, photo of the completed works, any observations noted. You keep a timestamped record that protects your end-of-month payments.
3. Safety compliance. Site safety induction signed electronically, job role validated, work permits tracked → you can prove in 30 seconds that your subcontractors were briefed, in the event of a Health and Safety Executive or CITB inspection.

No more opaque subcontractors. No more chasing certificates the night before an audit.

Snag list management is one of the most time-consuming processes for a site manager. A site manager app like Kizeo Forms simplifies it radically:

1. The client sends their snag list (Excel, PDF, paper) → you import it or photograph it.
2. For each snag, the site manager adds on the spot: photo before work, description, package and area concerned, assigned subcontractor, expected completion date.
3. Once dealt with, they take a photo after the work and sign off the snag.
4. The snag clearance report is generated automatically (PDF with before/after photos, geolocation and signatures) and sent to the client.

No more print-annotate-photograph-scan-send back. One single app. The average snag clearance time goes from several days to a few hours.

This is the number one objection we hear — and it is quickly resolved. Kizeo Forms is designed for field users, not IT specialists: clean interface, large buttons, linear navigation, fonts that are legible even with gloves or in bright sunlight.

In practice:

• Extremely quick to get started: a site manager fills in their first report on the very first time they open the app.
• Multilingual: available in French, English, Spanish, German, Italian, Portuguese, Brazilian Portuguese and Chinese; handy on sites with foreign subcontractors.
• Comprehensive self-training resources: online help centre, video tutorials, regular webinars and a library of ready-to-use templates to get up and running quickly, independently.
• Support within 24 hours: if something goes wrong, a real person responds, not a chatbot.

With 120,000+ daily users, the majority of whom are construction field profiles, adoption is no longer an issue.

The price of a site manager app depends on the number of users and the features included. On the UK market, solutions range from £15 to over £100 /month /user. Kizeo Forms positions itself as the most competitive solution on the market, with two plans and no long-term commitment:

• Smart Plan – £15/month/user (ex. VAT, annual): unlimited forms, offline mode, standard integrations, free open API.
• Business Plan – £25/month/user (ex. VAT, annual): all Smart features + AI voice input, photo OCR, native integrator to 200+ apps, advanced automations and BI reporting.

No long-term commitment, no hidden costs. You can try the app free for 15 days, no credit card required, and create your first site manager forms within the first hour.