The responsible QHSE software that digitises audits, NCs and prevention plans
No more paper audits, non-conformances lost in Excel, or prevention plans you can’t find before an inspection. With Kizeo Forms, your QHSE management software, centralise everything, even offline.
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Do your days as a QHSE manager look like this?
Paper audits, non-conformances in Excel, prevention plans scattered everywhere: your day is a race against the administrative clock.
The printed audit, the photo on WhatsApp
You arrive on site with your paper checklist, tick the boxes, take photos on your personal phone. Back at the office, you type everything up in Word. Two days later, the report finally goes out.
The morning lost to end-of-month reporting
FR, SR, conformance rate, CAPA progress: at the start of every month, you manually compile data from multiple sites in Excel to prepare for the management review. The meeting is looming, it’s going to be a late night.
The non-conformance logged, never really followed up
You spot a non-conformance on your rounds. You jot it down in your notebook, re-enter it in Excel that evening. The person responsible for the corrective action isn’t automatically chased up. A month later, the non-conformance is still open.
The HSE inspection and the evidence you can’t find
The inspector asks for the last 12 months’ inspection reports. You dig through binders, emails and shared folders. A signature is missing. Two hours into the audit, you still have gaps.
The prevention plan nowhere to be found at 8am
The contractor turns up at reception. You search through three binders and two network folders for the prevention plan. The version is out of date. You start again from scratch, by hand.
Safety site walks: everyone does it their own way
Across your sites, safety walk findings are recorded in notebooks, emails or WhatsApp photos. No common format, no consolidated data. And at year end, there’s no way to produce a reliable report.
With Kizeo Forms, your QHSE managers focus on prevention. Not paperwork.
How does it work?
Create your QHSE forms
ISO audit checklists, non-conformance forms, prevention plans, safety walk sheets: create your forms once in the web interface, deploy them across all your sites in one click.
Capture data on your rounds, even offline
During safety walks, audits or quality inspections, your teams capture data on their smartphones: checkboxes, photos, signatures, geolocation even without signal in industrial areas.
Share reports without re-entering data
As soon as signal is restored, data syncs automatically to your QHSE director or safety committee — no re-entry, no manual chasing.
Generate your reports and KPIs
Audit reports, monthly dashboards (FR, SR, CAPAs), multi-site summaries: everything generates automatically for your management review, certification body or HSE regulator.
AI at the heart of your QHSE
Open non-conformances, this week’s safety walks, management review summary: with Kizeo Forms, ask the AI assistant a question and it reads your data and responds in seconds.
- Built-in AI assistant: ask “Which non-conformances have been open for 30 days? Notify the responsible managers on Teams” — the AI queries your QHSE forms, responds in plain language and triggers the requested actions without opening a single tool.
- Native multi-app integrations (250+ applications): non-conformance forms, prevention plans and audit reports sync automatically to SharePoint, Teams or your BI tool — no re-entry, no manual exports.
Testimonials
One of the results of working with Kizeo Forms is that we are more accurate than in the past. You can easily drag and drop the fields, you can change properties, you can add all kinds of fields. It is very simple!
Huug van Vossen
Reliability Engineer at Actemium
Balfour Beatty VINCI relies on Kizeo Forms for health and safety observations, enabling efficient information sharing with other departments to drive improvements and ensure best practices.
Lenka Vosvrdova
Site Construction Agent at Balfour Beatty VINCI
We use Kizeo every day within the business. The forms we use are timesheets, risk assessments, permits, electrical testing certificates and a suite of health and safety forms. All levels of the organisation use the forms
Gianluca Di Fruscia
Continuous Improvement Manager
From manual tasks to digital efficiency: Kizeo Forms helps Equans save time, optimise processes, and make faster decisions.
Hicham Benbacer
Digital Solutions Director, Equans
Kizeo Forms has been instrumental in reducing paper use and eliminating manual data entry, greatly simplifying our processes. The ease of implementation and the application’s useful table feature perfectly align with our needs.
Mathilde Morin
Quality and SERE Manager at Schneider Electric
By adopting Kizeo Forms, we’ve significantly accelerated our report generation, achieving a fivefold increase in speed. This digital solution has enabled efficient data collection in the field, resulting in substantial time and paper savings.
César Suárez Rojas
Production and logistics manager at Michelle Company
Kizeo is by far the best system we have come across and we are extremely happy with what it offers and what we have managed to achieve.
Nadia Neethling
Medical Info Management Clerk
Advantages
Your QHSE managers finally free from paperwork
No more audit reports typed up in the evening, non-conformances lost in Excel, or dashboards compiled by hand.
Close out your audits in real time
Checklist completed, photos attached, non-conformances raised: your ISO audit report goes straight to the QHSE manager as soon as the visit is done. Zero re-entry.
Keep every site intervention under control
Prevention plan signed on smartphone, archived in one click: the contractor arrives, the document is ready and retrievable in 10 seconds.
Manage your QHSE KPIs without Excel
The BI connector feeds your FR, SR and multi-site conformance rate dashboards in real time — no exports, no manual handling. Your management review is always ready.
They’re digitalising their jobs with Kizeo Forms
They’re digitalising their jobs with Kizeo Forms
Choose the plan that grows with your business
Our pricing is designed to maximise your ROI by giving you the features you need to automate tasks, standardise processes, and reduce errors.
- Annual -33%
- Monthly
/month/user
The ideal strategy to begin your digitalisation journey.
- Custom forms
- AI-generated forms
- Unlimited forms & data
- Personalised reports & emails
- Offline access
- Standard automations
- Integrations & API
- Multi-language app
- Support reply <24h
- Data hosted in Europe
Most popular
/month/user
For advanced management, enhanced by AI
All Smart plan features, plus:
- Native integration with 200+ apps
- AI voice input
- AI photo input
- Advanced reporting
- AI assistant
- A seamless connection to your BI tools
FAQ – Everything you need to know about our QHSE management software
What is QHSE management software?
QHSE management software is a mobile and web application that digitises all quality, health & safety and environmental processes: internal audits, non-conformance forms, prevention plans, safety walks and KPI dashboards. It replaces paper checklists, Excel files and binders with a tool accessible on smartphone, even offline on industrial sites.
Why give your QHSE managers a mobile app?
A QHSE manager spends a large part of their day in the field: safety rounds, internal audits, quality checks on the shop floor. Without a mobile tool, data is recorded on paper, re-entered back at the office, and several hours a week are lost.
With a mobile QHSE app, data is captured on the spot: photos, signatures, geolocation. It syncs in real time, with no re-entry.
What documents can be digitised with QHSE management software?
Kizeo Forms allows you to digitise all your QHSE documents:
- ISO 9001, 14001 and 45001 audit checklists,
- non-conformance forms,
- corrective actions (CAPAs),
- prevention plans for contractors,
- safety walk reports,
- risk assessments,
- hot work permits,
- incident and near-miss forms,
- safety committee meeting minutes,
- quality control sheets.
Every QHSE form is fully customisable and deployable across all your sites in one click.
Does the app work without a signal?
Yes. Kizeo Forms works 100% offline — including in dead zones in a factory, underground warehouse or remote industrial site.
Your teams can capture text, photos, signatures and geolocation without a connection. Data syncs automatically as soon as signal is restored, with no manual intervention.
Does QHSE management software replace Word, Excel and paper binders?
Yes, entirely. Word audit checklists, Excel non-conformance trackers and prevention plan binders are replaced by digital forms accessible on smartphone.
Kizeo Forms automatically generates PDF or Word reports from data captured in the field. No more typing up or manual formatting!
How do you digitise internal ISO audits with QHSE management software?
1. You build your ISO 9001, 14001 or 45001 audit checklist in the web interface: scoring fields, photos, observations, signatures.
2. In the field, the auditor fills it in on their smartphone and closes the audit on the spot.
3. The PDF report goes automatically to the QHSE manager with no re-entry.
Any non-conformances identified automatically open a tracking form with a resolution deadline.
How do you track non-conformances and corrective actions in the app?
Every non-conformance identified is logged directly in the app: description, photos, assigned owner, resolution deadline.
Via the native integration, Kizeo Forms can automatically notify the person responsible for the corrective action by Teams or email. You can then track CAPA status in real time from your own dashboard — no manual chasing, no Excel.
How do you manage prevention plans for contractors?
Your prevention plan is fully digital:
1. The contractor signs electronically on smartphone before entering the site.
2. The document is instantly archived, timestamped and retrievable in seconds in the event of an HSE inspection or labour audit.
No more missing binders or out-of-date versions!
Will my QHSE teams be able to use the app?
As a QHSE manager, you don’t always have an IT team to roll out a new tool. Kizeo Forms is designed to be configured and deployed entirely independently: your field operators, safety officers or team leaders get up to speed with the app in 15 minutes. The interface is available in 8 languages (French, English, Spanish, German, Italian, Portuguese, Brazilian Portuguese, Chinese), ideal for multicultural sites.
A help centre, video tutorials and a library of QHSE templates mean everyone can progress without formal training. Human support based in France, response within 24 hours. 120,000 daily users.
How much does QHSE management software cost?
Most specialist QHSE solutions (Intelex, BlueKanGo, Enablon) involve multi-year contracts running to tens of thousands of pounds and months of integration. Kizeo Forms is up and running in a matter of days, with no long-term commitment:
- Smart plan at £15/month/user (ex. VAT, annual) to digitise your field forms,
- Business plan at £25/month/user for the BI connector, AI assistant and multi-app integrations.
15-day free trial, no credit card required. Data hosted in France.
 14+ years of experience |
 +4500 clients |
 120 000 daily users |
 +50 team members |
Try our QHSE management software for free
Audit, track your non-conformances and manage your prevention plans on smartphone. Try Kizeo Forms QHSE management software free for 15 days — no commitment, no credit card.
