Filter your external lists according to your users with a filtered list.
A filtered list shows certain elements of an external list according to the information that is in the user files. This is a “filter” for your lists.
You are the manager in a biscuit and confectionery franchise. You have created a list showing the full range of your biscuits, however your franchisees do not have access to all of your products. This depends on their country and region. Your wish is for your franchisees, depending on their location, to see only their biscuits.
Please, have a look at our tutorial on the customizable user fields.
This option is the best one if you are going to create long lists. Have a look at our tutorial to know more.
Select your list and then you need to insert the filters that you have previously created. In order to do that, you have to add a User_ref number, add the field name to it and put everything under brackets: [[user_ref “filter number” = “field name”]].
You have several options:
How do I create the square brackets “[” “]”?
Note: no punctuation characters can be added (except dash, slash, space, pipe (|), question mark and asterisk)
This is how our filtered external list will appear:
You can combine the filtered list with:
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